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Incorporate Massage Blog

4 Keys for Smooth Chair Massage Event Scheduling

Posted by Amelia Wilcox on May 14, 2015 11:00:00 AM

When booking a chair massage event for your team, scheduling of the individual sessions is critical. If done incorrectly, it can leave employees frustrated and have a negative impact on morale if employees miss out due to poor scheduling.


If you are paying to have a 5 massage therapists at your company's location to provide exactly 100 fifteen minute massages, you need to know exactly how it will run so your money is well-spent and the event is effective.


Some of the common questions on scheduling massage events include:

  • Do the massage therapists need breaks between each seated massage?

  • Can they do corporate massage for 8 hours straight?

  • Should we use a sign-up sheet for the massages?

  • How do other companies set up their chair massage events?


This How-To guide will help you schedule things perfectly so they go by without a hitch and your employee feel happy and appreciated, and you stay calm.


Chair Massage Event Scheduling



scheduling a chair massage event


1. Do I need to schedule a break between each chair massage?

Nope. Unlike the spa where you have sheets and oils, it only takes about 15-30 seconds to sanitize the massage chairs between clients. So you can schedule your sessions back to back and not miss out on any time you are paying for.

Check out our post on the durations of massage sessions for events for more info on what session lengths are ideal for your event.


2. Do I need to schedule a lunch breaks for the massage therapists?

That depends. If the event is 4 hours or less, the therapist does not need any break scheduled into your event.

If the event is more than four hours, you would typically schedule one 15-minute break for the therapist. In doing so, your scheduled event is usually extended by 15 minutes so you still get your full appointment time.

If the event is 5 or more hours, and goes over a typical meal time, most therapists will want a lunch break. A lunch break is typically 30 minutes and, just as above, isn't a paid break, so your event would be extended 30 minutes to accommodate the meal break.

Also, at an event with many therapists, those lunch breaks should be staggered to allow your employees the most varied access to massage times to accommodate their busy schedules.


3. What's the best way to schedule the onsite massages?

It depends on the type of event. Just like massage durations vary depending on the type of event, so do scheduling methods. 

Here are a few of the most common options:

Electronic Sign-Up Prior to the Event Massages

This is the best option, and it's one Incorporate Massage provides for all our massage clients. We build a custom sign up sheet for you and your team, and you just send out the link to everyone and let them sign themselves up. It's a live doc and always in real time, so you can keep an eye on where you're at on scheduling and if you'll need more hours prior to the event. It's also awesome because you can send the link to your massage therapists as well and then they have a copy of the schedule on their smart phones.

First Come, First Serve Seated Massages

This scheduling option is perfect for trade shows and conventions, and also works well for health fairs. Any event where you want to get a lot of people into the chairs as fast as possible. Just let people walk up and wait in a short line if needed.

Paper Sign-Up Sheet at the Massage Event

This options works well for any of the above situations where there is a high amount of traffic and you want to let people sign up instead of wait in line. That way they can wander around within earshot and you can just call out their name when it's their turn.

Paper Sign-Up Sheet Prior to the Event Massages

Many companies choose this option if they have a smaller office and don't mind passing a sign up sheet around. It's a nice way to organize the appointments and keep track of who's turn it is. But this option is definitely a pain for any company with more than 30 employees.



4. Is there anyone who can help us manage the massages at our event?

This depends on the company or people you are using to provide massages at your event. Most of the big massage companies will provide a coordinator onsite for an additional fee. Some organizations have a "lead therapist" who can be the lead for chair massage flow during your event. And some massage companies, like us, provide a coordinator for no additional fee for events over a certain size. Not sure? Just ask your provider and see what they have to offer you.

corporate chair massage quote

Topics: corporate massage questions